Maintain and update organizational charts for Integrative Biology, included photo. Managed special projects such as collateral material development and survey database. Chaired daily conference calls for the district to ensure procedures were properly executed and identified opportunities for improvements. Managed all executive level administrative tasks including scheduling meetings, conference calls, calendar management and travel arrangements for department. Assist with word processing, filing, data entry, report distribution, meeting planning, and other duties as assigned. Coordinated and managed complex and/or shifting domestic and international travel arrangements that complied with company travel policy including visa preparation. Provided administrative support to two Vice Presidents and their direct reports to maximize productivity and ensure the efficiency of operations. Compiled data and created Business Reviews in PowerPoint for internal and external customers. Directed day-to-day office operations, providing fundamental support to company Senior Vice President and direct reports. Provided general clerical support for the Organizational Analysis Unit. Briefed supervisor on matters to be considered before staff meetings and on problems and issues affecting the supervisors are of responsibility. Operated telephone switchboard to answer, screen, or forward calls, providing information, taking messages, and scheduling appointments. Developed and maintained protocols which ensure that confidential information is handled with the utmost discreetness. Prepared expense reports, purchase requisition and travel authorization forms. Senior-Level Secretary Skills . Schedule room reservations for meetings, record minutes at staff meetings and makes copies of correspondence or other printed materials. Answered telephone calls professionally and documented messages for staff members. Organized active calendars, arranged domestic and international travel for SVP of IT, VP of Telecommunication and Director of ENS. Managed high volume revenue generating accounts. Process weekly Kronos payroll by maintaining records for vacation, sick, holiday, and personal leave for Department. Selected by management for special projects for the Scientific Research and Regulatory Departments. Reviewed and tested software and hardware for accuracy and consistency with documentation, identifying problems and suggesting revisions. Provided administrative assistance to upper-level Manager and Vice President, and all subordinates. Completed expense reports online for senior managers and provide other administrative assistance, as required. Collected and consolidated information for use in Executive/Steering Committee meetings. Created and updated various personnel records and organizational charts. Coordinated meetings, took minutes, and performed additional executive administrative tasks. Make recommendations to ensure STC/TC/MRA documentation is prepared in accordance with approved procedures for desktop procedures and file management. Developed inventory procedure and maintained data base to track suppliers and departmental purchase orders. Facilitated on-site/off-site customer and staff meetings seamlessly. Coordinated travel arrangements for 30 individuals, typed memorandums, created presentations, and organized office filing. Apply to Senior Administrative Assistant, Senior Executive Assistant, Administrative Assistant and more! Processed payroll, superannuation and financial statements. Coordinate international and domestic travel arrangements including visas, passport renewals, overseas health requirements, and transportation and hotel accommodations. Managed effective relationships with Vice Presidents, Sr. Management, physicians, employees, patients and vital leaders of the community. Create purchase orders, nondisclosure agreements, new vendor agreements, and business proposal agreement forms on a daily basis. Coordinated domestic & international travel arrangements for department staff members & also coordinated travel for visiting Emergent consultants. Expedited a high volume of written correspondence: emails, memorandums, and letters accurately and efficiently. Prepared correspondence, financial statements, invoices and other documents using MS Office, database and other presentation software. Generated reports and briefings, created edited and maintained electronic documents and performed data entry work. Worked closely with Senior Executives to create and execute marketing materials for presentations and client meetings. Prepared and distributed agenda materials for meetings, coordinated the scheduling of Board/Committee Meetings, managed the Outside Counsel Billing process. Provide administrative support to Vice President and 26 direct reports of professional certified public accountants. Established and maintained computer-based document filing system designed to ensure efficient storage, retrieval, or revision of existing documents. Coordinated conferences and special events for department and related outside organizations. Organized recruiting events, the Citizens Police Academy, interviews, command staff meetings and other law enforcement related events. Screen and processes correspondence, handles basic administrative tasks including establishing and administering office files, timely filing of documents. Senior Administrative Assistants perform an assortment of clerical functions such as typing, printing, and database administration. Provided administrative and technical support to the Government Affairs Director o Screened and processed telephone calls and written correspondence. These experienced administrative employees may also be tasked with scheduling meetings and other events. Prepared and maintained annual vacation records for direct reports and departmental administrative staff. Prepared expense reports, procured office equipment/supplies and arranged domestic and international travel calendars. If you possess this experience, including this keyword prominently on your resume when applying for a Senior Administrative Assistant position may help you stand out more to hiring managers. Submitted Purchase Orders for sub-contractors for price/variance reconciliation. Provide administrative support to the Automotive Aftermarket Division Marketing managers, US Marketing Operations Manager and Business & Development Manager. Generate regular operational reports, monitor trends and alert SVP to trends that may negatively impact operations. Participated on Women's Initiative Communications Board in charge of communication for special events. Scheduled department meetings bi-weekly and monthly. Feel free to include comments on further questions/ideas you might have.XYZ Company customer and revenue data reportCompany A, 100 employees, customer for 10 years Company B, 20 employees, customer for 1 year Company C, unknown, customer for 5 years Tech Industry, five companies, $300,000 revenue Retail Industry, eight companies, $1M reven… Employer job listings infrequently list Calendaring, Editing, Expense Reports, Office Administration, Data Entry, Outlook, Travel Arrangements, File Systems, Database, Answer Phones, Proofreading, Catering Experience or SharePoint as important skills or qualifications in Senior Administrative Assistant job descriptions. This means you need to have a thorough understanding of computer software, browsers, and operating systems in order to perform the job. Here are organizational skills needed for … Arranged and coordinated special events to include all logistics ensuring execution within budget. Calculated and reported exempt overtime using KRONOS program. Prepared and processed requisitions and purchase orders. Scheduled high volumes of patient appointments and surgeries while managing calendar for orthopedic surgeon. Provide key administrative assistance to the Vice-President of Sales, Vice-President of Business Development and Group Director for Marketing. Managed Business Owned Application project to validate current usage of company used applications via the SharePoint application. Utilize a corporate database to process confidential information, maintain official documents, and enter accounts payable into spreadsheets. Making and managing appointments is another vital skill for many administrative professionals. Provide customer service to residents alerting departments of situation via instant electronic notices. Our hope is that knowing this information can help you make your best impression with your next potential employer. Provided excellent follow-through on administrative tasks and coordinated day-to-day guest operations. Under the general direction the Senior Administrative Assistant (SAA) provides a broad range of administrative, technical and managerial assistance in accomplishing the duties and . Supervised trained administrative staff; maintain strong work ethic; preserve highly confidential information. Coordinated Executive Steering Committee Meetings including internal and external personnel needs and requirements. Maintained calendar, scheduled appointments, coordinated meetings, and conferences; prepared presentation materials for executive and other department personnel. Prepared executive PowerPoint presentations and communications for global internal and external meetings. Maintained detailed calendar of appointment schedules for business meetings, conferences, domestic/international travel arrangement and special events. Provide support to the Associate Dean regarding confidential and/or sensitive information, documents and correspondence. Scheduled and coordinated internal and external meetings and coordinated domestic and international travel arrangements. Performed extensive electronic calendar management for two senior level managers and 3+ first line managers. Perform highly sensitive and confidential HR and financial administrative duties in a fast-paced work environment. Provided administrative support for Vice President of Business Development and 17-member sales force. Facilitated and conducted and developed open enrollment materials and presentation materials. Coordinate both internal and inter-department meetings and teleconferences. Prepared and updated organizational charts and monthly status reports for management use. Executed international and domestic corporate events, conferences and other special events. Maintained SharePoint site for Trademark matters including ensuring documents associated with Trademark files were correctly coded. Assisted Director of Sales Operations in reviewing time sensitive information, responding to deadlines and distributing information to direct reports. Established an electronic filing system for legal documents. Maintained confidentiality for critical and sensitive information, records and reports. Ordered office supplies and created all training manuals for new hires, while answering phones and taking messages for VP level. Coordinated travel arrangements including flight, hotel and ground transportation for Management. Received an exceptional recommendation and promoted to Sr. Director for Development Services. Prepared department monthly budget and reconciliation reports using Excel and PowerPoint for the corporate accounting office. Managed complex calendars and designated SHIPS Coordinator for Transmission Finance division encompassing 230 employees. Employer job listings tend to list Project Planning as requirements in Senior Administrative Assistant job descriptions; however, candidates mention them far less frequently on their resumes. Create power point presentations and other presentation materials for wide distribution. Created and edited presentations using PowerPoint for meetings and account business reviews. Monitor and assist in taking inventory and organizing the office supplies for the Data Center Operations and Technical Services Department. Provided administrative support for Vice-President of Southwest Business development and twenty of his direct reports. Managed scheduling for all aspects of building maintenance, building communication procedures, and supplying general building information. Answer calls, relays and take messages, ordered office supplies using established company vendor and ordering methods. Employers require a broad range of skills and qualifications in their descriptions of Senior Administrative Assistant positions. Scheduled and coordinated meetings using WebEx conferencing and/or video conferencing. Provided administrative assistance to the Vice President of Strategic Systems. Handled travel arrangements and travel expense reports, coordinating flights, accommodations and created itinerary for specific meetings and events. Handled highly confidential information, Receptionist responsibilities and assisted the Human Resources Department with miscellaneous tasks. Distributed mail, received visitors, appropriately made and received telephone calls for management. Prepared and notarized legal documents, including warrants and affidavits. Worked with internal and external customers regularly including executive team and international constituency. Participated and prepared materials for weekly/monthly/quarterly conference calls and meetings to include agenda and minutes. Managed calendar for Programs Manager and additional managers to include scheduling and rescheduling meetings. Provided executive level administrative support to Director of Training and Proposals and their direct reports. Tracked agenda / action items for meetings and coordinated functions across departments for optimum productivity. Designed, developed and implemented an administrative processes and procedures manual which improved consistency and productivity throughout the team. Provided full secretarial and clerical support to Managing Directors. 1,883 Senior Administrative Assistant jobs available on Indeed.com. Processed/maintained extremely sensitive and confidential information. Edit payroll/approvals as well provide reconciliation reports for labor. Web Meeting Manager - managed web meeting intranet updates for staff meetings, capturing minutes of actions required and decisions. Processed complex expense reports ensuring adherence to company policies. LinkedIn Senior Administrative Assistant in Moses Lake, WA Provided time management and planning support as well as oversaw the flow of correspondence, phone calls and prepared meeting minutes. Generated financial statements and management reports using MS Excel spreadsheets. Performed a range of administrative functions as liaison among internal sales engineers and outside sales representative. Maintained calendar and performed routine office procedures. Maintained departments exempt personnel vacation accruals using Kronos Work Force System. Prepared and processed legal documents with court, dictated letters and conducted legal research maintaining confidentiality of client. Missed Registration- Maintain time cards in Kronos/ approve time cards every other Monday and submit for sign offs. Manage office by ordering and maintaining office supplies, scheduling any needed maintenance repairs, and any other office administrative duties. Performed accurate data entry in a high-volume and faced-paced environment. Scheduled appointments and Effectively able to execute word processing, oral presentations and other operational duties as required. Answer and direct phone calls. Developed custom brochures for internal use using Microsoft Publisher and presentations using Microsoft PowerPoint. Coordinate quarterly Parking & Transportation Advisory Committee meetings. Demonstrate leadership skills by achieving desired results through delegation and follow-up of activities. Prepared meeting logistics, coordinated cost efficient travel arrangements and created accurate invoices and expense reports. Provided administrative support by coordinating conferences, recording minutes of staff meetings and maintaining office supplies for the facility. Administered and managed office supplies for the district office of the engineering department, limiting expenditure to its minimum. Coordinated internal and external meetings with senior level executives including international meetings. Developed accurate expense reports by managing trip receipts. Provided executive-level administrative support to the SVP of IT, SVP of PMO and 100+ direct reports. Handled telephone calls, e-mails and other methods of communication including redirection of communications. Supported 9 Professional Staff, made travel arrangements; coordinated internal/external meetings. Managed upper level calendar scheduling, arranged domestic and international travel, prepared PowerPoint presentations, correspondence and processed expense reports. Provided general support for staff of Consumer & Member Marketing (40 staff members) and Vice President of Consumer Marketing. Created PowerPoint presentations for use by consultants during training courses and seminars, facilitating highly professional presentations. Managed calendars, travel arrangements, expense reports, presentations, communications and personnel interactions for leadership team. Processed and reconciled monthly payroll. Assist all intake evaluations, schedule initial care consultations, assist with scheduling client care, and oversee billing and payroll. Provided additional administrative support to other attorneys provided as needed: screening phone calls, maintaining their calendar and record keeping. Created and administered four internal websites for various departments using Microsoft SharePoint. Here is a simple table of the top 10 skills and qualifications as listed by employers in Senior Administrative Assistant job postings since January of 2018, followed by the top 10 skills and qualifications most commonly listed by people who held the title of Senior Administrative Assistant on their resumes. Provided administrative support to Business Development executive and a staff of 4 managers. Organized quarterly meetings schedule to meet deadlines for Qualified Accountant's Opinion on financial statements for Investment Bank client. Arrange conference meetings and distribute logistics to internal and external customers. Evaluated effectiveness of classroom instruction. Prepared PowerPoint presentations; maintained departmental files; coordinated department meetings, arranged domestic and international travel arrangements. Handled general administrative functions for Vice President of Human Resources and answered phones, scheduled calendar appointments and processed incoming mail. Maintained and transferred payroll hours to payroll administrator. Assisted in the development of communications and training materials for internal and external customers. Maintained/coordinated calendar schedule for Director, handled all travel arrangements, and prepared presentation materials. Review incoming procurement requests for adherence to company policies and government regulations. Provided support and time management by coordinating/scheduling meetings/luncheons, managing calendar, screening calls, and managing travel arrangements. Maintain and process Kronos timekeeping by entering time weekly and report attendance related violations for possible corrective action. Schedule owner-client meetings, manage hospitality and logistical arrangements. Provided administrative support to the Vice President, Director and senior staff members of Telecommunications. Determined appropriate general ledger account codes with both direct and indirect cost collections, which resulted in accurate financial statements. Evaluated office procedures, established standards and instituted new or modified procedures. Performed routine tasks such as bi-weekly staff meetings communications/dial-ins/room set up/ distributing agenda and materials; reported monthly calendar meetings/ distribution. Created PowerPoint presentations used in department meetings and other high priority project meetings. Assist SEVP/Chief Credit Officer and SVP Credit Administrators with daily operation (A to Z). Provide administrative support to an executive vice president and direct reports. Prepared and presented meeting minutes with action items to maintain and achieve our target objectives locally and nationally. Selected as sole site administrator for web-based time and attendance system (Kronos) for over 150 employees. Developed and implemented office procedures; designed forms; trained medical and office staff on computer software programs. Key liaison between TA and IT, HR, Contracts, Finance/Purchasing, Space Planning/Site Services and VP/SVP teams. Execute administrative decisions, familiar with high-profile security procedures, protocols, and regulations. Participated in site closure task force meetings, set-up laptops, recorded meeting minutes and followed-up on action items. Provide administrative, clerical and word processing support for contract administration and to project managers and engineers. Maintained and updated inventory of exhibits and collateral for proposals; ordered and maintained inventory of office supplies. We ranked the top skills based on the percentage of senior administrative assistant resumes they appeared on. Managed and maintained SharePoint site and calendar for Alternative Delivery Group. Provided superior temporary administrative assistance to various businesses throughout the City of Chicago quickly learning the demands of each position. Exercise: Organize the following data in any way you see appropriate. Prepared legal documents for filing and collaborate effectively with attorney and collection officers to maximize child support collections. Position involved high-level contacts and exposure to sensitive information necessitating considerable use of tact, discretion and judgment. Enter and manipulate data and information by creating word processing templates, form letters, simple databases, tables and spreadsheets. Performed E-Time payroll administration for information technology services department. Handled high volume data entry and confidential patient information routinely. Communicate instructions to staff and coordinates action items with legal and collaborative departments. Assist the EVP and Sr. VP in improving time efficiency by anticipating problems, actively pursing resolutions and perfecting current procedures. Performed receptionist duties answering phones, screening calls, taking messages and greeting all visitors. Prepared support materials including PowerPoint presentations and spreadsheets for conventions and meetings with up to several hundred attendees. Reviewed time sensitive information, responding to deadlines and distributing information to management teams. Senior Administrative Assistant Senior Administrative Assistant Resume Objective : Motivated, resourceful, and results-driven Senior Administrative Assistant with over 3 plus years proven ability to efficiently prioritize and manage multiple projects and support C-level executives in fast-paced, high-pressure environments. Responsibilities Include Provide administrative support for the coordination, scheduling and…See this and similar jobs on LinkedIn. Manage budgets for multiple cost centers including forecasting/monitoring expenses throughout year. Monitored demographic and daily data entry ensuring completion and accuracy. Coordinated the preparation of special events and presentations including scheduling and ordering special equipment as needed. Assisted in converting the method of instruction from traditional classroom style instruction to module/competency based instruction. Answer miscellaneous telephone calls and transfer information to appropriate person. Offered exceptional customer service and assist to customers, assuring them availability for service repairs. Provide temporary Administrative Assistance to incoming Executives and help to interview candidates. Managed daily company operational activities, provided and scheduled training of company procedures and processes for new and existing employees. How can you demonstrate that you are the most qualified candidate for a Senior Administrative Assistant position? Compile and analyze information for inclusion in reports or presentation materials. Provided general administrative assistance to the Vice President of Human Resources and the compensation department. In many situations, your words are treated as if they are your boss’s, so polished emails and proper phone etiquette are a must. Assumed associate economist responsibilities through attrition and recruitment of higher level junior economists. Provided quality customer service to internal and external customers, resulting in strong business relationships and increased customer satisfaction. Maintained accurate and detailed Outlook calendars; organized internal and external meetings notified attendees and reserved conference rooms. Use the administrative assistant top skills and proficiencies below to help you effectively write your resume. Managed vendor accommodations for special events and training seminars. Coordinate all large department meetings and social events including monthly department meetings and holiday gatherings. At 31.81%, Expense Reports, Reconciling, Data Entry, and Compliance appear far less frequently, but are still a significant portion of the 10 top Senior Administrative Assistant skills and qualifications found on resumes. Created PowerPoint presentations for client meetings including facilitating planning sessions with the client team. Maintained Director's schedules and coordinated internal and external meetings, to include WebEx meetings. Maintained department internal website and online work-space, managed procurement escalations, HR liaison for department, created PowerPoint presentations. Facilitate domestic and international air travel, hotel accommodations and ground transportation arrangements for Legal Department. Coordinate with other Time Keepers and the Civilian Payroll Department to process transfers and original Pay System setups for new hires. Maintained heavy calendar management and scheduling of appointment for Administrator and four Directors; including organizing the details of special events. Interact with clients by answering telephones, sensitively handling billing and production schedules, coordinating all logistics of client meetings. Scheduled and organized all department meetings. Maintained an open communication with both internal and external customers. Provided administrative support to Business Development/Corporate Licensing team, primarily for Vice President/Chief Licensing Officer and 2 Executive Directors. Managed calendars and work effectively with other administrative assistants to coordinate/plan meetings and conference calls. Uncommon Keywords on Senior Administrative Assistant Job Descriptions. Handled multifaceted administrative tasks as the administrative assistant to the Vice President and Director. Managed a wide variety of administrative functions in support of all director-level projects and information management processes. You will be introduced to Google's best... 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